TD Entry Validation

You can optionally validate term entries with a validation project, which must have an appropriate workflow set up. Term validation, rather than entry validation, is the default WorldServer workflow.

When you click Validate, you are prompted to supply the following:

A project name (actually, this name will apply to a project group, because projects are created for each locale)
A description of the project
The validation workflow to use
The workgroup

When you click OK, term entries in your terminology database that need approval are sent through your validation workflow, which creates multiple projects, one for each language. Effectively, you have created a project group. When a term entry needing approval is approved during the workflow process, its status will change to Approved.

Your workflow can be as simple as the following:

Figure 1. Simple Validation Workflow

Be sure that the User Type for the Workflow Role or specific user to whom the Review step is assigned has Can modify TD and Can validate terms and term entries privileges. When an assigned user with these permissions clicks a validation task in the task list, the View Term dialog displays for the term entry and the user can approve the term entry.

Note: This validation is set up to validate term entries. Term entries, not terms, are sent through a validation workflow. By default, WorldServer validates terms, where terms are sent through a validation workflow. To switch WorldServer to the new behavior, where clicking Validate validates at the term level of granularity, change the following property in general.properties to false:

validate_term_entries=true

If you set this property to false, WorldServer switches to the new behavior and passes terms, not entries, through the validation workflow.