User Type Tools Tab Permissions

Key for recommended permissions for particular user types:

CM: Client Managers
PM: Project Managers

Term Databases

The Term Databases option gives access to Tools > Term Databases, in which, if you have the specific permissions, you can view a terminology database, add a terminology database entry or term, edit a terminology database entry or term, delete a terminology database entry or term, view a terminology database entry history or term history, or import or export a terminology database.

With the WorldServer security features for terminology database management, you have the following capability:

You can restrict translators' write permission to terms in their own languages while allowing them to view terms in other languages.
You can set up users with limited modify permission: they can edit individual terms, but they can't execute wide-ranging operations like purging the term database.
You can define term entry or term attributes that are specific to one or more term databases. Someone editing a term or term entry will see only attributes that are relevant to that term database.
You can limit access of a term database to specific users or groups. Read and modify permissions can mix: someone might have modify permissions for one term database but only browse permission on another and absolutely no access to a third term database.

This capability is achieved through a combination of:

User Type permissions
Attribute masking (specified per TD)
Access Controls (specified per TD)

For information on how to use these three techniques to enforce security on your TDs, see the "Terminology Database Security" topic in the WorldServer online help system or in the WorldServer Administrator Guide.

Tools Tab Permission	Description	Recommend for...
Term Databases	Overall option.	CM, PM default
Can browse TD	This permission allows you to browse a terminology database. This is useful for translators, reviewers, and project managers.	CM, PM default
Can view terms outside user's locales	With this permission, you can configure users who will be able to see terms in all languages. However, you control their ability to modify terms outside their own locales with `Can modify terms outside user's locales`.	CM, PM default
Can modify TD	This permission allows you to modify terms. This is useful for terminologists (your TD expert).
Can modify term statuses	This permission, in combination with the ACL write permissions specified for a TD, allows you to modify term statuses.
Can modify terms outside user's locales	With this permission, you can configure users who will be able to see terms in all languages, but modify only terms in languages for which they have permission. If you do not have modify permission for a language, the usual modification operations (edit, delete, change status) will not be available for terms that you are viewing in that language, and you will not be able to create new terms in that language. This option is not selectable unless `Can view terms outside user's locales` is also selected.
Can delete terms	This permission controls whether a user can delete terms. If you have this permission, you can delete individual terms.
Can delete results set	This permission controls the availability of the Delete Result Set button when you have performed a search in Tools > Term Databases > Term Database: <`TD`>.
Can purge TD	This permission controls the availability of the Purge TD Data button in Tools > Term Databases > Term Database: <`TD`>
Can delete term entries	This permission controls whether a user can delete term entries, including all terms in that term entry. This permission is only there for informative purposes and cannot be changed directly. It will be checked if `Can modify terms outside user's locales` and `Can delete terms` are selected, and deselected otherwise, to indicate presence of this permission. The label has a tooltip that says Select "Can modify terms outside user's locales" and "Can delete terms" to enable.
Can import terms	This permission controls the availability of the Import TD button in Tools > Term Databases > Term Database: <`TD`>.
Can export from TD	This permission controls the availability of the Export TD and Export Result Set buttons in Tools > Term Databases > Term Database: <`TD`>.	CM, PM default
Can add or modify public TD attributes filters	This permission controls the availability of the attribute filter editor in Tools > Term Databases > Term Database: <`TD`>.
Can submit proposals	This permission controls whether a user can submit proposals. It can be given to users who do not have TD write privilege. Note: All user types that do not have TD write permissions should have this permission enabled.	CM, PM

Translation Memories

The Translation Memories option gives access to Tools > Translation Memories, in which, if you have the specific permissions, you can perform the following:

Purge Translation Memory
Export TMX entries
Import TMX entries
Search and use the result set to perform exports of all returned entries and to delete entries
Search and replace

Translation memory in WorldServer has the following security features:

You can restrict users’ write permissions to updating or adding TM entries during the translation process, but disallow them to edit TM entries directly.
You can set up users with limited modify permission: they can edit individual TM entries, but they can't execute wide-ranging, bulk operations like purging the TM database.
You can define TM entry attributes that are specific to one or more TM databases. Someone editing a TM entry will see only attributes that are relevant to that TM database.
You can limit access of a TM database to specific users or groups. Read and modify permissions can mix: someone might have modify permissions for one TM database but only read permission on another and absolutely no access to a third TM database. For example, you can allow a user to only browse or leverage against a TM, while that same user may have full modify permissions in another TM. You can assign permissions to a user group, thus allowing the users associated with that group to gain permissions or have their permissions restricted based on that user group. If the user is assigned explicitly to an object, then user groups can be used to add additional permissions, but not to restrict, since the users rights are not provided solely by the user group.

This capability is achieved through a combination of:

User Type permissions
Attribute masking
Access Controls

For information on how to use these three techniques to enforce security on your TMs, see the "Translation Memory Security" topic in the WorldServer online help system or in the WorldServer Administrator Guide.

Tools Tab Permission	Description	Recommend for...
Translation Memories	Overall option	CM, PM default
Can browse TM	This permission allows you to browse a translation memory from Tools > Translation Memories: <`TM`>. This is useful for translators and project managers. A translator can also view translation memory entries from the translation workbenches.	CM, PM default
Can modify TM during upload	This permission allows you to modify translation memory entries only during the upload of a translation kit to WorldServer. If this option is set, when you upload the translation kit, you are presented with the additional option: Update the WorldServer Translation Memory? If you choose to do so, the kit import will update the TM. If you allow full access, users can modify, delete, and see other TM entries. If you switch all the other TM permissions off and only leave this one enabled, you limit users to uploading their own work for their own assets that they are assigned to work on.
Can modify TM	This permission allows you to modify translation memory entries from Tools > Translation Memories: <`TM`>. Grant this permission to your linguist (translation memory expert). To protect your TMs from corruption, you might give this to Reviewers (and make your linguist a Reviewer), but not to Translators.	CM, PM
Can import entries into TM	This permission controls the availability of the Import TM from TMX File button in Tools > Translation Memories > Translation Memory: <`TM`>.	PM
Can delete entries from TM	This permission controls the availability of the Delete Selected button in Tools > Translation Memories > Translation Memory: <`TM`> that appears when you have searched and have a result set.	CM, PM
Can purge TM	This permission controls the availability of the Purge TM Data button in Tools > Translation Memories > Translation Memory: <`TM`>.	CM, PM
Can delete result set	This permission controls the availability of the Delete Result Set button in Tools > Translation Memories > Translation Memory: <`TM`> that appears when you have searched and have a result set. When you enable this button, the Delete Selected button is also enabled.	CM, PM
Can change status of TM entries	TM entries have statuses when you are in Live TM mode. This permission governs a user's ability to change status for a TM entry.	CM, PM
Can export from TM	This permission controls the availability of the Export TM as TMX File, Export Selected, and Export Result Set buttons in Tools > Translation Memories > Translation Memory: <`TM`> that appear when you have searched and have a result set.	CM, PM default
Can add or modify public TM attributes filters	With this permission, you can choose to "Make this filter public" when you add or modify an attribute filter using the Attribute Filter Editor.	CM
Personal Preferences	Gives access to Tools > Personal Preferences, in which you can set various preferences. If you do not give a user access to preferences, that user must use the defaults and cannot even change their own password.	CM, PM default
Report Center	Gives access to Tools > Report Center, in which you can view and create reports on WorldServer activity. Note: Report permissions must also be set in the Jasper Reports add-in.	CM, PM
Machine Translations	Gives access to the Tools > Machine Translations page, in which you can use configured machine translation adapters for translation. This does not give you the ability to configure the MT adapters. For that you need the `MT Configurations` permission in the Linguistic Tool Setup group of the Management tab.